Make a purchase order in two minutes

The buyer, not the supplier. It is your written instruction: what you are buying, how many, at what price, delivered where and when. Once the supplier accepts it, you have a contract on those terms. How to raise a purchase order covers the eight fields that matter.

Once the supplier accepts it, generally yes, on the terms stated. That is why the delivery date, the price and the quantities need to be exact rather than approximate, and why you should not edit one you have already sent. Issue an amended order with a new number instead, and tell the supplier which supersedes which.

Sequentially, with a prefix your team recognises, such as PO-0001. Never reuse a number: a supplier receiving two different orders under one number will pick one, and it will be the wrong one. Keep the sequence separate from your invoices. The number then becomes the reference for the delivery and the invoice, as covered in three way matching.

No. There is no sign-up, no login and no trial, and nothing is held back behind one. The page works the first time you open it and the hundredth. Since nothing you type is stored anywhere, there would be nothing for an account to hold. The privacy page sets out what that means in practice.

Yes. Click the logo box at the top left of the sheet and choose an image. Resize it to around 600 pixels wide first: a photo straight off a phone can be several megabytes, and that weight goes into your saved file and any PDF you export. The logo is stored inside the sheet, so it comes back with the purchase order next time you open it.

Use Save as file to write a small .json file to your own disk, then Open a saved file to bring it back with everything in place, logo included. That file is also the quickest way to build a template: fill in your own details once, save it, and open that copy each time. The purchase order template guide covers what to fix and what to leave blank.

Choose Print or save PDF, then pick Save as PDF as the destination in your browser's print dialogue. The file is produced on your own machine and never passes through a server. Two settings decide how it looks: background graphics on, and scale at 100%. Turning an invoice into a PDF explains both, and they behave the same on every sheet here.

Every currency in common use. The picker opens on the one that matches your country, worked out from your browser's own locale rather than by looking anything up over the network. Change it whenever you like and the symbol follows through to every figure on the purchase order. If you bill across a border, invoicing a client in another currency covers the decisions worth making first.

No. There is no server behind this page. Client names, prices, notes and your logo stay in the browser tab while it is open and go when you close it, which is why saving to a file matters. The privacy page sets out exactly what does and does not happen, including the one external request the site still makes.

It tells a supplier exactly what you need, and it becomes the reference everything afterwards is checked against. The supplier quotes it on their delivery note and invoice, your team quotes it on the goods received note, and accounts match all three before paying. That check is three way matching.

Whoever in your business is authorised to commit that amount of money. Agree the limits before you need them, write them down, and use the signature block so the approval sits on the document rather than in someone's inbox. An order with no name on it is an order nobody owns.

The supplier delivers against it and sends a delivery note with the goods. Your team records what actually arrived on a goods received note. The supplier's invoice arrives quoting the PO number. Accounts match the three and pay. If any disagree, the purchase order is the version you agreed to.